Privacy Policy

Last updated: 9 July 2026

Who we are

Data Informatics Pty Ltd (ABN 88 618 331 481) operates the rostering intelligence platform at datainformatics.com.au. In this policy, "we", "us", and "our" refer to Data Informatics Pty Ltd.

Enterprise engagements

Data Informatics understands the importance of data residency, data sovereignty, and being selective about which data is hosted in the cloud. We work with your team to ensure the arrangements your organisation requires are accommodated.

For enterprise customers, our commercial team can agree on bespoke commercial and data processing terms, including a Data Processing Agreement, specific data residency arrangements, and other contractual commitments, as part of an enterprise engagement. Contact us at the address below to discuss enterprise terms.

Your rights

You can:

  • Request a copy of your personal data
  • Request correction of inaccurate data
  • Request deletion of your account and associated data
  • Opt out of WhatsApp confirmations by replying STOP to any message

To exercise these rights, contact us at the address below.

What we collect

We collect the following personal information to operate the platform:

  • Name and email address (account registration and authentication)
  • Mobile phone number (WhatsApp attendance confirmation and backfill notifications)
  • Employee code (roster identification, provided by your employer)
  • Roster and attendance data (shift assignments, confirmation status, swing history)
  • Device and browser information (for security and platform functionality)

How we use it

  • To create and manage quarterly rosters for your crew
  • To send attendance confirmation messages via WhatsApp before each swing
  • To send backfill offers when a crew member is unavailable
  • To notify superintendents of attendance status changes
  • To authenticate your identity when signing in
  • To improve the platform based on usage patterns

Data storage and security

Your data is stored in encrypted databases. Access is restricted to authorised personnel within your organisation's tenant. Each tenant's data is isolated. Your employer's roster data is not visible to other organisations on the platform. We do not sell your data to third parties.

Organisations that prefer to keep their assets on premise can contact Data Informatics to discuss on premise storage arrangements.

GDPR compliance

Data Informatics is committed to compliance with the EU General Data Protection Regulation (GDPR). Where the GDPR applies, we process personal data lawfully, fairly, and transparently, and we honour data-subject rights including access, rectification, erasure, restriction, portability, and objection. We only process the personal data necessary to deliver the service, and we maintain appropriate technical and organisational measures to protect it. To exercise any GDPR right, contact us at the address below.

Data retention

We retain your data for as long as your organisation maintains an active account. Roster history is retained for compliance and audit purposes. When an organisation closes their account, all associated data is deleted within 90 days.

Changes to this policy

We may update this policy from time to time. Material changes will be communicated via the platform or email. The "last updated" date at the top reflects the most recent revision.

Contact

Data Informatics Pty Ltd
ABN 88 618 331 481
Email: info@datainformatics.com.au